Now is the time to finish your onboarding tasks, including some forms which need to be electronically signed. To see what’s outstanding and what you need to complete, https://www.northwell.edu/myexperience Log in with your Universal ID and your Password.

The Office of Academic Affairs will contact you over the next several weeks to inform you of final schedules and/or pending documents. You will receive a call or an email from Corporate Human Resources in the coming weeks to schedule time to complete additional mandatory requirements. In the meantime, please review the information below to see what is expected of you.

CONTRACT AND APPLICATION DOCUMENTS
Your signed contract and completed application documents must be submitted electronically through New Innovations to the Office of Academic Affairs in order for you to start your training. For further information please contact your TPA.

DIPLOMA AND FINAL TRANSCRIPT
You must provide your program with a copy of your diploma and final transcript from your medical school prior to commencing your training. Your TPA must view the original diploma or obtain a notarized copy.

IMMIGRATION REQUIREMENT
All international trainees, seeking a Visa, should have already submitted a Visa application to the Office of Academic Affairs. International Medical Graduates, who HAVE NOT filed an application for a Visa, must contact  Marie Toto, Office of Academic Affairs Manager, or Venice VanHuse, Assistant Vice President of Graduate Medical Education, immediately to start the Visa application process. For Staten Island University Hospital Residents/Fellows, please submit your Visa information to your Program Directors or  Amy Durante in the Department of Academic Affairs. For Lenox Hill Hospital, please submit your Visa information to Yanick Joseph in the department of Academic Affairs. You will not be allowed to commence your training if you do not have a current and valid Visa and/or work permit.

FINAL CLEARANCE
The House Staff appointment process is not final until all forms are completed and returned to your program, the Office of Academic Affairs, EHS and HR. All documents must be submitted no later than June 1st. Failure to submit all required documentation will delay the start of your training.
Talent Acquisition will call/ Email you to schedule your processing and medical clearance appointments with Employee Health Service (EHS). At your processing appointment, you will be fingerprinted and photographed for your ID Badge. Please dress professionally and bring proper I9 documentation. If you are unsure of what documents to bring, please visit http://www.uscis.gov/i-9-central/acceptable-documents. We require either a list A document, or both a list B & C document. All documents provided must be originals that are not expired. Please note that if the name on your document(s) does not match you current name please bring paperwork to support the name change such as a marriage license.

To ensure that your medical clearance is not delayed and you may start work on your intended start date, please review the Employee Health Services Medical Clearance Requirements document

You must complete an online orientation to satisfy compliance and other regulatory requirements.

This will be include in new hire My Experience tasks.

You also must complete a virtual Resident Orientation which is a required event that will welcome you to the organization, allow you to engage with leadership, and get your questions answered. You will receive a formal notice from the Office of Academic Affairs in the coming weeks.

Once you are cleared to start, you will be notified by your TPA. With the Universal ID you received during your Onboarding process you will have access to important information that will be used to access several work-related applications such as more Outlook email, the employee Intranet and many other clinical applications.

My Experience: Once you are cleared to start, you will be able to use your Universal ID & Password, to access –Northwell Health Network, preferably on your first day. Northwell Health’s My Experience is a secure and user-friendly tool that provides online “anytime, anywhere” access to your pay statements, personal information, benefits and email.

Instructions for My Experience:

1. Go to: https://www.northwell.edu/myexperience
2. Enter your Northwell Health Universal ID & Password
3. Under “ME” you will gain access to your benefits, paychecks and personal information.

Please Note: This task must be completed from a Northwell Health computer. On your start date, you will have access to Direct Deposit. To enroll in Direct Deposit, you need to provide your bank name, account number(s) and bank routing number. Have this information handy before you enroll. If you need assistance locating this information, contact your bank.

1. Login to My Experience
2. Click ME, select “Pay”.
3. Click on the “Payment Methods” tab on the left hand side of the screen.
4. Follow the rest of the steps to enroll in Direct Deposit.

*Note: You will not be able to access Direct Deposit until your actual start date.
You have to be on a network computer to access. If you are not located on a Northwell facility, you can access through Northwell’s virtual portal https://vportal.northwell.edu/vpn/index.html For instructions on how to access the virtual portal please click this link.

All Northwell Health employees are required to submit their tax forms electronically. Please submit the required tax forms through My Experience immediately. Please note: you will not have access to your tax forms until after you are officially hired

Instructions to Submit Tax Information Forms

1. Login to My Experience
2. Click ME, select “Pay.”
3. Click on the “Tax Withholding” tab on the left hand side of the screen.
4. Follow the rest of the steps to submit your required tax forms.
View Tax Information FAQs.

Representatives from HR and the Benefits Office will be available at orientation to answer all of your questions. You can learn more about your benefits on our Working Here page.
Working here page – View our Benefit Resource Summary.

In order to enroll in coverage under Northwell Health benefits plan, there are a few steps you will need to complete including:

1. Review this Benefits Resource Summary which will be provided to you to become familiar with our plans and programs. 
2. To enroll in benefits, please choose your benefits elections within 30 days of your hire date. You can enroll in benefits through our My Experience online enrollment system:
   1. Login to My Experience
   2. Click Me, select “Benefits”
   3. Click on “Enroll/Make Changes”
   4. Follow the rest of the steps to enroll in your health benefits

You will not be able to access Benefits until your actual start date. Once you enroll, your health benefits will be processed and expedited to ensure that you will have coverage effective on your first day of employment. You will receive your medical and prescription plan ID cards within a few weeks’ time. In the event you have questions about your health benefits; please do not hesitate to contact our Human Resources Service Center at 516-734-7000.

As part of our efforts to “go green” and make life more convenient for you, all employees are provided with a work email account. You’ll want to be sure to regularly check your email for health system news, messages from CEO Michael Dowling, events, employee discounts and much more.

Instructions to access Email

1. Login to My Experience
2. Click on Myapplications
3. Click on MyEmail
4. You will then be taken to your Northwell Health mailbox through Outlook where you can send and receive emails. You can also look up Northwell Health employees, view their contact information, and schedule meetings with your co-workers

Use this internal website to “stay in the know” about the health system, with links to the latest news and events. Click on CEO Corner, to read the latest messages from President and CEO Michael Dowling. Explore the newest feature on the Intranet, the Northwell Health Medical Group faculty directory, allowing you to search for physicians associated with the health system. You can also place any Information Services requests by creating a ticket in the Help Desk section of the site. There are many useful features for you to discover throughout this entire site.

Instructions to access the Intranet

1. Access the Intranet from any computer within the health system. Use your Universal ID and Password to log in.
2. You can also access the Intranet from a personal computer by going to  http://www.northwell.edu and selecting the “Employee intranet“ button in the lower right corner. Use your Universal ID and Password to log in.

Connect and grow with colleagues who share common interests, backgrounds and cultures! Visit our Diversity & Inclusion website to learn about Northwell Health’s Business Employee Resource Groups (BERGs)—a program that offers you the opportunity to find a group of colleagues who share your interests. Discover more about VALOR (Veterans and Allies: Liasons of Reintegration) BERG, and join fellow employees who have a vested interest in military and veteran’s affairs. Stay tuned for more BERGs coming in the future.

We’re glad you’re part of the Northwell Health family. It’s a family of 61,000 exceptional people, each focused on making health care better. Come in and learn more about the Northwell Health story, hear from our CEO, explore our unique brand, connect with us on Facebook or add us to your LinkedIn profile. You can even download myNorthwell, our employee App.